Import bank transactions
Even though many payments are made online via the various payment providers, it may happen that bookings or invoices are paid by manual transfer. To quickly link payments to bookings or invoices, you can import a bank transaction file. These files can be read through the 'Import bank files' button in the 'Bank transactions' submenu.
The bank file supported by Booking Experts has a CAMT.053 format or MT940 format.
When reading the bank transaction file, Booking Experts will automatically search for a match to a booking or invoice. This is done or based on name or reference using booking number or invoice number. The match is an aid for linking payments. Booking Experts will never automatically link a payment. Per transaction you can match 1 or more invoices. Transactions you don't want to use can be ignored. The bank transactions can be linked by clicking on the three dots on the right and then choosing one of the options below:
- + New payment
The payment will be newly registered on the invoice as a transfer.
- 'Link existing payment'
The payment will be linked to an already manually added transfer on the invoice.
Make sure not to include the same payment twice in the import file when selecting bank payments. This prevents you from accidentally adding a double payment to an invoice.